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Privacy Policy

Last updated: February 18, 2026

TaskTimed ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web services (collectively, the "Service").

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for an account (name, email address, password)
• Create or update your profile
• Invite team members to join your organization
• Contact our support team
• Subscribe to our newsletter or marketing communications

1.2 Task and Work Data

When you use our Service, we collect information related to your tasks and work activities:

• Task titles, descriptions, due dates, and priorities
• Project and client associations
• Time entries and billable hours
• Task assignments and completion status
• Comments, attachments, and checklists
• Approval requests and decisions

1.3 Location Information

With your consent, we may collect and process precise geolocation data when you:

• Use GPS time tracking features
• Enable geofencing for client sites
• Log location data with time entries

Location data is only collected when the app is in use and you have granted location permissions. You can disable location collection at any time through your device settings.

1.4 Automatically Collected Information

When you access our Service, we may automatically collect certain information, including:

• Device information (type, operating system, unique identifiers)
• Log data (access times, pages viewed, app features used)
• IP address and approximate geographic location
• Crash reports and performance data

2. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide, maintain, and improve our Service
• Process your tasks, time entries, and work data
• Enable voice-to-task AI parsing functionality
• Generate reports and analytics for you and your organization
• Send you technical notices, updates, and administrative messages
• Respond to your comments, questions, and support requests
• Monitor and analyze trends, usage, and activities
• Detect, investigate, and prevent fraudulent transactions and abuse
• Personalize and improve the Service and provide content relevant to your interests

3. Information Sharing and Disclosure

3.1 Within Your Organization

Task and work data is shared with other members of your organization based on their role and permissions:

• Admins can view all tasks, time entries, and reports within their organization
• Managers can view tasks and time entries for users they manage
• Team members can view tasks assigned to them or shared projects

3.2 Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

• Cloud hosting and infrastructure providers
• AI and natural language processing services
• Email and notification services
• Analytics and crash reporting services
• Payment processing services

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities.

3.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit (TLS/SSL) and at rest
• Secure authentication and access controls
• Regular security assessments and updates
• Employee training and access restrictions

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. We will also retain your information as necessary to:

• Comply with legal obligations
• Resolve disputes
• Enforce our agreements
• Support business operations

When you delete your account, we will delete or anonymize your personal information within 30 days, unless retention is required by law.

6. Your Privacy Rights

6.1 Access and Portability

You have the right to request a copy of the personal information we hold about you. You can export your data through the app settings or by contacting us.

6.2 Correction

You can update or correct your personal information at any time through your account settings.

6.3 Deletion

You can request deletion of your personal information by deleting your account or contacting us. We will delete your information subject to any legal retention requirements.

6.4 Withdrawal of Consent

Where we rely on consent for processing, you can withdraw your consent at any time. This includes consent for location tracking and marketing communications.

6.5 Opt-Out Rights

You can opt out of marketing communications by clicking the unsubscribe link in emails or updating your notification preferences in the app.

7. Children's Privacy

Our Service is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete that information.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We take appropriate safeguards to ensure your information remains protected in accordance with this privacy policy.

9. Third-Party Links

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies.

10. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date. You are advised to review this privacy policy periodically for any changes.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete your personal information, and the right to opt-out of the sale of personal information. We do not sell personal information.

12. European Privacy Rights

If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR). We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal information.